Portsdown U3A

Portsdown U3A Website Publishing Policy
  • Last Updated: 14 Apr 2019

Information for inclusion on the website should be emailed to the Web Editor: web-editor@portsdownu3a.org.uk or your Group Leader.

There is no restriction on the content other than it should be relevant to Portsdown U3A or one of its groups. It should not be commercial or contentious.

Submissions for inclusion on the website may be referred to the Chairman for approval. The sender will be informed if this happens.

It will be assumed that permission has been obtained for any photographs or personal data that are included in any request and that it is not Copyright protected. Inclusion of names, telephone numbers etc will not be encouraged. It is the responsibility of the sender to ensure that any photographs, graphics, logos, symbols or anything of a similar nature are free from Copyright or have a published Copyright licence that provides free, unlimited commercial use. In such cases the sender should provide details of the source.

Information that is no longer relevant may be removed after that date or archived.

Formats, layout, colour schemes and size of any submission are at the discretion of the web editor. If you have a specific requirement for style etc, consult the web editor first.

The website is Copyright to Portsdown U3A. Any submissions, not Copyright protected, entered onto the website, become the property of Portsdown U3A and may not be copied or reproduced without permission. Any media that is Copyright protected must either have the written permission of the author, or have a published licence, that provides free, unlimited commercial use on the Portsdown U3A website.

The website may contain links to other websites over which we have no control and therefore Portsdown U3A is not responsible for their content nor for the protection or privacy of any data which you provide when visiting external sites.

This Policy is posted for information only and may be altered or amended at any time.

The website carries a warning that the site uses cookies and that continuing to browse the website is taken as acceptance of the use of cookies.

Portsdown U3A take a proactive approach where the privacy of its members is concerned. Policies on Data Protection, Privacy and the use of “In case of Emergency” numbers are published on this website and should be read in tandem. A hard copy can be obtained from the Business Secretary.

Rules for Editors (Essentially Group Leaders)

Group Leaders who are Editors may only amend, or add to, their own pages.

Any difficulties in uploading should be reported to the Web Editor. Any mistakes that you can’t rectify should be reported IMMEDIATELY to the Web Editor or the Chairman.

Advice to Group Leaders on publishing material on the Portsdown U3A website

If you are not the person who posts your groups activities on the website, or sends them to the web-editor, for him to post, please pass this on to whoever does it on your behalf.

It is agreed that your text and pictures are yours regardless as to whether you have posted them on Facebook, Twitter, Flickr, Google or most other social media. You have, however, probably given them the right to do with them almost anything they wish to do, unless you have set the preferences to limit this.

You do need to beware of thinking that because you took the photo that you can use it with impunity – this may not be the case. You will, in all cases, need the permission of the subject(s). This does not mean that if somebody suddenly appears half way down the street and is in your picture that you have to chase after him; you don’t. The web-editor will be happy to post your pictures as long as you confirm that you have the required permission.

The web-editor puts most of the photos on to Google Albums and their terms are similar to Facebook and others. You can look at these on;


For the publishing of other material that may or may not, be your own, you will need to be careful about infringing someone’s rights and about not falling foul of the Copyright laws. You will find the U3A Trust advice on Copyright listed as a separate policy document.

There is also the issue of Freedom of Panorama. In essence this is an exception to the copyright Laws meaning that a licence is not necessary when a photograph of a public art or architecture is taken. In the UK we have ‘Freedom of Panorama’ but it does not ​extend to photos of landmarks that can be viewed in some other countries or photograph taken in other countries.


In respect of postings on the website, the responsibility lies with Portsdown U3A unless an individual posts something outrageously random then that individual may be held responsible. If the U3A has taken care and weighed up the risks, then generally speaking, the insurance will cover the trustees.

May 2018

Review date May 2019​