These documents are available to view and print.
Important Portsdown u3a Documents
- Portsdown u3a Constitution
- Revised:May 2018
- Privacy Policy
- Review Due:July 2022
- GDPR
- Data Protection Policy
- Review Due:Aug 2021
- GDPR
- Website Publishing Policy
- Review Due:Aug 2021
- GDPR
- Website Cookie & Privacy Policy
- Review Due:July 2022
- GDPR
- Legitimate Interest Assessment (ICE)
- Review Due:July 2022
- GDPR
Portsdown u3a – Polices and Advice
- Financial Policy
- Review Due:Nov 2022
- Handbook For Group Leaders
- Published:Nov 2018
- Expenses Policy for Members
- Review Due:July 2024
- Portsdown u3a Licences
- Published:Nov 2018
- Copyright Policy
- Review Due:July 2022
- Safeguarding Policy and Procedure
- Published:Nov 2018
- Portsdown u3a Insurance – Summary
- Published:Sept 2018
- Assets Policy
- Review Due:July 2022
- Equality, Diversity and Inclusion
- Review Due:May 2019
Portsdown u3a – Forms
- Declaration For Fit And Proper Person
- Review Due: 2024
- Gift Aid Form
- NEW MEMBERS PACK
- Review Due: Aug 2023
- Membership Form
- NEW MEMBERS PACK
- Review Due: Aug 2023
- Subscription Waiver Application Form
- Review Due:May 2020
- Interests Form
- NEW MEMBERS PACK
- Review Due: Aug 2023
- Change of Details Form
- Review Due:Aug 2021
- Expenses Claim
- Published:Nov 2018
- Incident Report Form
- Published:Nov 2018
- Paying In Slip
- Published:Nov 2018
- Speaker Acknowledgement Letter
- Review Due:July 2020
- Membership Cashiers Form
- Published:Nov 2018
- ‘Third Age Matters’ Direct Mail Request Form
- Published:Nov 2018
- Feedback Form for New Members
- Review Due:Aug 2020
Portsdown u3a – Role Descriptions
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Chair Role
- Review Due:June 2020
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Vice Chair Role
- Review Due:May 2020
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Secretary Role
- Review Due:Jan 2023
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Treasurer Role
- Review Due:April 2020
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Committee Responsibilities
- Review Due:Aug 2020
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Group Co-ordinator Role
- Review Due:Jan 2023
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Group Leaders Role
- Review Due:Jan 2023
-
Membership Secretary Role
- Review Due:Sep 2021
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Beacon Administrator & Co-ordinator Duties
- Review Due:Aug 2021
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Minute Secretary Role
- Review Due:Dec 2019
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Newsletter Editor Role
- Review Due:Aug 2021
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Press Secretary Duties
- Review Due:May 2020
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Speakers’ Secretary Role
- Review Due:Sep 2021
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Volunteer And New Member Co-Ordinator
- Review Due:April 2020
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Volunteer Groupings
- Review Due:April 2020
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Web Editor Role
- Review Due:June 2020
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Web Master Duties
- Review Due:June 2020
Portsdown u3a – Byelaws and Disciplinary
- Bye Laws
- Review Due:Sept 2022
- Code of Conduct for Trustees – Appendix A
- Review Due: May 2024
- Code of Conduct for Members – Appendix B
- Review Due: May 2024
- Complaints Procedure – Appendix C
- Review Due:Sept 2022
- Grievance Procedure – Appendix D
- Review Due:Sept 2022
- Disciplinary Procedure – Appendix E
- Review Due:Sept 2022
- Bye Laws – List of other relevant documents – Appendix F
- Review Due:Sept 2022
Portsdown u3a – Subcommittees
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Beacon Subcommittee Terms Of Reference
- Review Due:July 2022
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Open Afternoon Coordinator & Subcommittee Terms Of Reference
- Review Due:July 2022
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Website Subcommittee Terms Of Reference
- Review Due:Jun 2021
-
Annual Lecture Subcommittee Terms Of Reference
- Review Due:July 2022
Health & Safety
-
Risk Assessment Policy
- Published:Nov 2018
-
Workshop Activity Risk Assessment Checklist
- Published:Nov 2018
-
Walk Leader Risk Assessment Checklist
- Published:Nov 2018
-
Venue Checklist
- Published:Nov 2018
-
Venue Risk Assessment Checklist
- Published:Nov 2018
-
Covid-19 Risk Assessment Checklist
- Third Age Trust Document
- Version:1.01
- Published:Jun 2020