These documents are available to view and print.
Important Portsdown U3A Documents
- Portsdown U3A Constitution Revised:May 2018 PDF
- Privacy Policy Review Due:July 2022 GDPR PDF
- Data Protection Policy Review Due:Aug 2021 GDPR PDF
- Website Publishing Policy Review Due:Aug 2021 GDPR PDF
- Website Cookie & Privacy Policy Review Due:July 2022 GDPR PDF
- Legitimate Interest Assessment (ICE) Review Due:July 2022 GDPR PDF
Portsdown U3A – Polices and Advice
- Financial Policy Review Due:Sept 2020 PDF
- Handbook For Group Leaders This document is not available at the moment as it is being updated Published:Nov 2018 PDF
- Expenses Policy For Members Review Due:June 2021 PDF
- Portsdown U3A Licences Published:Nov 2018 PDF
- Copyright Policy Review Due:July 2022 PDF
- Safeguarding Policy and Procedure Published:Nov 2018 PDF
- Portsdown U3A Insurance – Summary Published:Sept 2018 PDF
- Assets Policy Review Due:July 2022 PDF
- Equality, Diversity and Inclusion Review Due:May 2019 PDF
- Beacon Documentation GDPR U3A National Office Webpage
Portsdown U3A – Forms
- Declaration For Fit And Proper Person Review Due:Nov 2019 PDF
- Gift Aid Form NEW MEMBERS PACK Review Due:Aug 2020 PDF
- Membership Form NEW MEMBERS PACK Review Due:Sep 2020 PDF
- Subscription Waiver Application Form Review Due:May 2020 PDF
- Your Interests And Opportunities NEW MEMBERS PACK Review Due:Aug 2021 PDF
- Change of Details Form Review Due:Aug 2021 PDF
- Expenses Claim Published:Nov 2018 PDF
- Incident Report Form Published:Nov 2018 PDF
- Paying In Slip Published:Nov 2018 PDF
- Speaker Acknowledgement Letter Review Due:July 2020 PDF
- Membership Cashiers Form Published:Nov 2018 PDF
- ‘Third Age Matters’ Direct Mail Request Form Published:Nov 2018 PDF
- Feedback Form for New Members Review Due:Aug 2020 PDF
Portsdown U3A – Role Descriptions
- Chair Role Review Due:June 2020 PDF
- Vice Chair Role Review Due:May 2020 PDF
- Secretary Role Review Due:Dec 2019 PDF
- Treasurer Role Review Due:April 2020 PDF
- Committee Responsibilities Review Due:Aug 2020 PDF
- Group Co-Ordinator Duties Review Due:April 2020 PDF
- Group Leaders Duties Review Due:Sept 2021 PDF
- Membership Secretary Role Review Due:Sep 2021 PDF
- Beacon Administrator & Co-ordinator Duties Review Due:Aug 2021 PDF
- Minute Secretary Role Review Due:Dec 2019 PDF
- Newsletter Editor Role Review Due:Aug 2021 PDF
- Press Secretary Duties Review Due:May 2020 PDF
- Speakers’ Secretary Role Review Due:Sep 2021 PDF
- Volunteer And New Member Co-Ordinator Review Due:April 2020 PDF
- Volunteer Groupings Review Due:April 2020 PDF
- Web Editor Role Review Due:June 2020 PDF
- Web Master Duties Review Due:June 2020 PDF
Portsdown U3A – Byelaws and Disciplinary
- Bye Laws Revised:Nov 2018 PDF
- Code of Conduct for Trustees – Appendix A Review Due:July 2022 PDF
- Code of Conduct for Members – Appendix B Review Due:July 2022 PDF
- Complaints Procedure – Appendix C Review Due:Jan 2020 PDF
- Grievance Procedure – Appendix D Review Due:Jan 2020 PDF
- Disciplinary Procedure – Appendix E Review Due:Jan 2020 PDF
- Bye Laws – Appendix F Review Due:Jan 2020 PDF
Portsdown U3A – Subcommittees
- Beacon Subcommittee Terms Of Reference Review Due:July 2022 PDF
- Open Afternoon Coordinator & Subcommittee Terms Of Reference Review Due:July 2022 PDF
- Website Subcommittee Terms Of Reference Review Due:Jun 2021 PDF
- Annual Lecture Subcommittee Terms Of Reference Review Due:July 2022 PDF
Health & Safety
- Risk Assessment Policy Published:Nov 2018 PDF
- Workshop Activity Risk Assessment Checklist Published:Nov 2018 PDF
- Walk Leader Risk Assessment Checklist Published:Nov 2018 PDF
- Venue Checklist Published:Nov 2018 PDF
- Venue Risk Assessment Checklist Published:Nov 2018 PDF
- Covid-19 Risk Assessment Checklist Third Age Trust Document Version:1.01 Published:Jun 2020 PDF