These documents are available to view and print.
Important Portsdown U3A Documents
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Portsdown U3A Constitution
- Revised:May 2018
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Privacy Policy
- Review Due:July 2022
- GDPR
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Data Protection Policy
- Review Due:Aug 2021
- GDPR
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Website Publishing Policy
- Review Due:Aug 2021
- GDPR
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Website Cookie & Privacy Policy
- Review Due:July 2022
- GDPR
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Legitimate Interest Assessment (ICE)
- Review Due:July 2022
- GDPR
Portsdown U3A – Polices and Advice
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Financial Policy
- Review Due:Nov 2022
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Handbook For Group Leaders
- Published:Nov 2018
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Expenses Policy For Members
- Review Due:June 2021
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Portsdown U3A Licences
- Published:Nov 2018
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Copyright Policy
- Review Due:July 2022
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Safeguarding Policy and Procedure
- Published:Nov 2018
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Portsdown U3A Insurance – Summary
- Published:Sept 2018
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Assets Policy
- Review Due:July 2022
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Equality, Diversity and Inclusion
- Review Due:May 2019
Portsdown U3A – Forms
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Declaration For Fit And Proper Person
- Review Due:Nov 2019
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Gift Aid Form
- NEW MEMBERS PACK
- Review Due:Aug 2020
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Membership Form
- NEW MEMBERS PACK
- Review Due:Jan 2022
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Subscription Waiver Application Form
- Review Due:May 2020
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Your Interests And Opportunities
- NEW MEMBERS PACK
- Review Due:Aug 2021
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Change of Details Form
- Review Due:Aug 2021
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Expenses Claim
- Published:Nov 2018
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Incident Report Form
- Published:Nov 2018
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Paying In Slip
- Published:Nov 2018
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Speaker Acknowledgement Letter
- Review Due:July 2020
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Membership Cashiers Form
- Published:Nov 2018
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‘Third Age Matters’ Direct Mail Request Form
- Published:Nov 2018
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Feedback Form for New Members
- Review Due:Aug 2020
Portsdown U3A – Role Descriptions
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Chair Role
- Review Due:June 2020
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Vice Chair Role
- Review Due:May 2020
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Secretary Role
- Review Due:Dec 2019
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Treasurer Role
- Review Due:April 2020
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Committee Responsibilities
- Review Due:Aug 2020
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Group Co-Ordinator Duties
- Review Due:April 2020
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Group Leaders Duties
- Review Due:Sept 2021
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Membership Secretary Role
- Review Due:Sep 2021
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Beacon Administrator & Co-ordinator Duties
- Review Due:Aug 2021
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Minute Secretary Role
- Review Due:Dec 2019
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Newsletter Editor Role
- Review Due:Aug 2021
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Press Secretary Duties
- Review Due:May 2020
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Speakers’ Secretary Role
- Review Due:Sep 2021
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Volunteer And New Member Co-Ordinator
- Review Due:April 2020
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Volunteer Groupings
- Review Due:April 2020
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Web Editor Role
- Review Due:June 2020
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Web Master Duties
- Review Due:June 2020
Portsdown U3A – Byelaws and Disciplinary
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Bye Laws
- Review Due:Sept 2022
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Code of Conduct for Trustees – Appendix A
- Review Due:July 2022
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Code of Conduct for Members – Appendix B
- Review Due:July 2022
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Complaints Procedure – Appendix C
- Review Due:Sept 2022
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Grievance Procedure – Appendix D
- Review Due:Sept 2022
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Disciplinary Procedure – Appendix E
- Review Due:Sept 2022
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Bye Laws – List of other relevant documents – Appendix F
- Review Due:Sept 2022
Portsdown U3A – Subcommittees
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Beacon Subcommittee Terms Of Reference
- Review Due:July 2022
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Open Afternoon Coordinator & Subcommittee Terms Of Reference
- Review Due:July 2022
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Website Subcommittee Terms Of Reference
- Review Due:Jun 2021
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Annual Lecture Subcommittee Terms Of Reference
- Review Due:July 2022
Health & Safety
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Risk Assessment Policy
- Published:Nov 2018
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Workshop Activity Risk Assessment Checklist
- Published:Nov 2018
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Walk Leader Risk Assessment Checklist
- Published:Nov 2018
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Venue Checklist
- Published:Nov 2018
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Venue Risk Assessment Checklist
- Published:Nov 2018
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Covid-19 Risk Assessment Checklist
- Third Age Trust Document
- Version:1.01
- Published:Jun 2020