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Important Portsdown U3A Documents

  1. Portsdown U3A Constitution
    1. Revised:May 2018
    2. PDF
  2. Privacy Policy
    1. Review Due:July 2022
    2. GDPR
    3. PDF
  3. Data Protection Policy
    1. Review Due:Aug 2021
    2. GDPR
    3. PDF
  4. Website Publishing Policy
    1. Review Due:Aug 2021
    2. GDPR
    3. PDF
  5. Website Cookie & Privacy Policy
    1. Review Due:July 2022
    2. GDPR
    3. PDF
  6. Legitimate Interest Assessment (ICE)
    1. Review Due:July 2022
    2. GDPR
    3. PDF

Portsdown U3A – Polices and Advice

  1. Financial Policy
    1. Review Due:Nov 2022
    2. PDF
  2. Handbook For Group Leaders
    1. Published:Nov 2018
    2. PDF
  3. Expenses Policy For Members
    1. Review Due:June 2021
    2. PDF
  4. Portsdown U3A Licences
    1. Published:Nov 2018
    2. PDF
  5. Copyright Policy
    1. Review Due:July 2022
    2. PDF
  6. Safeguarding Policy and Procedure
    1. Published:Nov 2018
    2. PDF
  7. Portsdown U3A Insurance – Summary
    1. Published:Sept 2018
    2. PDF
  8. Assets Policy
    1. Review Due:July 2022
    2. PDF
  9. Equality, Diversity and Inclusion
    1. Review Due:May 2019
    2. PDF

Portsdown U3A – Forms

  1. Declaration For Fit And Proper Person
    1. Review Due:Nov 2019
    2. PDF
  2. Gift Aid Form
    1. NEW MEMBERS PACK
    2. Review Due:Aug 2020
    3. PDF
  3. Membership Form
    1. NEW MEMBERS PACK
    2. Review Due:Jan 2022
    3. PDF
  4. Subscription Waiver Application Form
    1. Review Due:May 2020
    2. PDF
  5. Your Interests And Opportunities
    1. NEW MEMBERS PACK
    2. Review Due:Aug 2021
    3. PDF
  6. Change of Details Form
    1. Review Due:Aug 2021
    2. PDF
  7. Expenses Claim
    1. Published:Nov 2018
    2. PDF
  8. Incident Report Form
    1. Published:Nov 2018
    2. PDF
  9. Paying In Slip
    1. Published:Nov 2018
    2. PDF
  10. Speaker Acknowledgement Letter
    1. Review Due:July 2020
    2. PDF
  11. Membership Cashiers Form
    1. Published:Nov 2018
    2. PDF
  12. ‘Third Age Matters’ Direct Mail Request Form
    1. Published:Nov 2018
    2. PDF
  13. Feedback Form for New Members
    1. Review Due:Aug 2020
    2. PDF

Portsdown U3A – Role Descriptions

  1. Chair Role
    1. Review Due:June 2020
    2. PDF
  2. Vice Chair Role
    1. Review Due:May 2020
    2. PDF
  3. Secretary Role
    1. Review Due:Dec 2019
    2. PDF
  4. Treasurer Role
    1. Review Due:April 2020
    2. PDF
  5. Committee Responsibilities
    1. Review Due:Aug 2020
    2. PDF
  6. Group Co-Ordinator Duties
    1. Review Due:April 2020
    2. PDF
  7. Group Leaders Duties
    1. Review Due:Sept 2021
    2. PDF
  8. Membership Secretary Role
    1. Review Due:Sep 2021
    2. PDF
  9. Beacon Administrator & Co-ordinator Duties
    1. Review Due:Aug 2021
    2. PDF
  10. Minute Secretary Role
    1. Review Due:Dec 2019
    2. PDF
  11. Newsletter Editor Role
    1. Review Due:Aug 2021
    2. PDF
  12. Press Secretary Duties
    1. Review Due:May 2020
    2. PDF
  13. Speakers’ Secretary Role
    1. Review Due:Sep 2021
    2. PDF
  14. Volunteer And New Member Co-Ordinator
    1. Review Due:April 2020
    2. PDF
  15. Volunteer Groupings
    1. Review Due:April 2020
    2. PDF
  16. Web Editor Role
    1. Review Due:June 2020
    2. PDF
  17. Web Master Duties
    1. Review Due:June 2020
    2. PDF

Portsdown U3A – Byelaws and Disciplinary

  1. Bye Laws
    1. Review Due:Sept 2022
    2. PDF
  2. Code of Conduct for Trustees – Appendix A
    1. Review Due:July 2022
    2. PDF
  3. Code of Conduct for Members – Appendix B
    1. Review Due:July 2022
    2. PDF
  4. Complaints Procedure – Appendix C
    1. Review Due:Sept 2022
    2. PDF
  5. Grievance Procedure – Appendix D
    1. Review Due:Sept 2022
    2. PDF
  6. Disciplinary Procedure – Appendix E
    1. Review Due:Sept 2022
    2. PDF
  7. Bye Laws – List of other relevant documents – Appendix F
    1. Review Due:Sept 2022
    2. PDF

Portsdown U3A – Subcommittees

  1. Beacon Subcommittee Terms Of Reference
    1. Review Due:July 2022
    2. PDF
  2. Open Afternoon Coordinator & Subcommittee Terms Of Reference
    1. Review Due:July 2022
    2. PDF
  3. Website Subcommittee Terms Of Reference
    1. Review Due:Jun 2021
    2. PDF
  4. Annual Lecture Subcommittee Terms Of Reference
    1. Review Due:July 2022
    2. PDF

Health & Safety

  1. Risk Assessment Policy
    1. Published:Nov 2018
    2. PDF
  2. Workshop Activity Risk Assessment Checklist
    1. Published:Nov 2018
    2. PDF
  3. Walk Leader Risk Assessment Checklist
    1. Published:Nov 2018
    2. PDF
  4. Venue Checklist
    1. Published:Nov 2018
    2. PDF
  5. Venue Risk Assessment Checklist
    1. Published:Nov 2018
    2. PDF
  6. Covid-19 Risk Assessment Checklist
    1. Third Age Trust Document
    2. Version:1.01
    3. Published:Jun 2020
    4. PDF