These documents are available to view and print.

Important Portsdown U3A Documents

  1. Portsdown U3A Constitution   Revised:May 2018 PDF
  2. Privacy Policy   Review Due:May 2020 GDPR PDF
  3. Data Protection Policy   Review Due:Aug 2020 GDPR PDF
  4. Website Publishing Policy   Review Due:Aug 2021 GDPR PDF
  5. Website Cookie & Privacy Policy   Revised:June 2019 GDPR PDF
  6. Legitimate Interest Assessment (ICE)   Review Due:May 2020 GDPR PDF

Portsdown U3A – Polices and Advice

  1. Financial Policy   Review Due:Sept 2020 PDF
  2. Handbook For Group Leaders This document is not available at the moment as it is being updated Published:Nov 2018 PDF
  3. Expenses Policy For Members   Review Due:June 2021 PDF
  4. Portsdown U3A Licences   Published:Nov 2018 PDF
  5. Copyright Information   Review Due:June 2020 PDF
  6. Safeguarding Policy and Procedure   Published:Nov 2018 PDF
  7. Portsdown U3A Insurance – Summary   Published:Sept 2018 PDF
  8. Assets Policy   Review Due:July 2020 PDF
  9. Equality, Diversity and Inclusion   Review Due:May 2019 PDF
  10. Beacon Documentation   GDPR U3A National Office Webpage

Portsdown U3A – Forms

  1. Declaration For Fit And Proper Person   Review Due:Nov 2019 PDF
  2. Gift Aid Form   NEW MEMBERS PACK Review Due:Aug 2020 PDF
  3. Membership Form   NEW MEMBERS PACK Review Due:Sep 2020 PDF
  4. Subscription Waiver Application Form   Review Due:May 2020 PDF
  5. Your Interests And Opportunities   NEW MEMBERS PACK Review Due:Aug 2021 PDF
  6. Change of Details Form   Review Due:Aug 2021 PDF
  7. Expenses Claim   Published:Nov 2018 PDF
  8. Incident Report Form   Published:Nov 2018 PDF
  9. Paying In Slip   Published:Nov 2018 PDF
  10. Speaker Acknowledgement Letter   Review Due:July 2020 PDF
  11. Membership Cashiers Form   Published:Nov 2018 PDF
  12. ‘Third Age Matters’ Direct Mail Request Form   Published:Nov 2018 PDF
  13. Feedback Form for New Members   Review Due:Aug 2020 PDF

Portsdown U3A – Role Descriptions

  1. Chair Role   Review Due:June 2020 PDF
  2. Vice Chair Role   Review Due:May 2020 PDF
  3. Secretary Role   Review Due:Dec 2019 PDF
  4. Treasurer Role   Review Due:April 2020 PDF
  5. Committee Responsibilities   Review Due:Aug 2020 PDF
  6. Group Co-Ordinator Duties   Review Due:April 2020 PDF
  7. Group Leaders Duties   Review Due:Sept 2021 PDF
  8. Membership Secretary Role   Review Due:Sep 2021 PDF
  9. Beacon Administrator & Co-ordinator Duties   Review Due:Aug 2021 PDF
  10. Minute Secretary Role   Review Due:Dec 2019 PDF
  11. Newsletter Editor Role   Review Due:Aug 2021 PDF
  12. Press Secretary Duties   Review Due:May 2020 PDF
  13. Speakers’ Secretary Role   Review Due:Sep 2021 PDF
  14. Volunteer And New Member Co-Ordinator   Review Due:April 2020 PDF
  15. Volunteer Groupings   Review Due:April 2020 PDF
  16. Web Editor Role   Review Due:June 2020 PDF
  17. Web Master Duties   Review Due:June 2020 PDF

Portsdown U3A – Byelaws and Disciplinary

  1. Bye Laws   Revised:Nov 2018 PDF
  2. Code of Conduct for Trustees – Appendix A   Review Due:Jan 2020 PDF
  3. Code of Conduct for Members – Appendix B   Review Due:Jan 2020 PDF
  4. Complaints Procedure – Appendix C   Review Due:Jan 2020 PDF
  5. Grievance Procedure – Appendix D   Review Due:Jan 2020 PDF
  6. Disciplinary Procedure – Appendix E   Review Due:Jan 2020 PDF
  7. Bye Laws – Appendix F   Review Due:Jan 2020 PDF

Portsdown U3A – Subcommittees

  1. Beacon Subcommittee Terms Of Reference   Review Due:Jun 2020 PDF
  2. Open Afternoon Subcommittee Terms Of Reference   Review Due:May 2020 PDF
  3. Website Subcommittee Terms Of Reference   Review Due:Jun 2021 PDF
  4. Annual Lecture Subcommittee Terms Of Reference   Review Due:Jun 2020 PDF

Health & Safety

  1. Risk Assessment Policy   Published:Nov 2018 PDF
  2. Workshop Activity Risk Assessment Checklist   Published:Nov 2018 PDF
  3. Walk Leader Risk Assessment Checklist   Published:Nov 2018 PDF
  4. Venue Checklist   Published:Nov 2018 PDF
  5. Venue Risk Assessment Checklist   Published:Nov 2018 PDF
  6. Covid-19 Risk Assessment Checklist   Third Age Trust Document Version:1.01 Published:Jun 2020 PDF